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Receptionist/Office Assistant (Columbia MD)

Location:Columbia, MD
Benefits:Standard Company Benefits after 90 Days
Employment Type:Full Time
Description:We are seeking a Receptionist/Office Assistant for our Columbia, MD office. The position requires someone who is reliable, able to follow directions and exhibits a can-do attitude.
Duties:Main duties include, but are not limited to:

• Answering a heavy call volume phone system and screening phone calls for staff;
• Providing directions to clients as necessary;
• Greeting and directing customers to the appropriate staff members, handling solicitors and escorting customers;
• Keeping calendar of staff schedule;
• Performing general clerical duties as instructed, including making copies, filing, ordering office supplies, monitoring office inventory, regulating stamp machine, distributing mail, shredding documents, etc.;
• Preparing correspondence (weekly agenda, letters, etc.);
• Scheduling appointments, ordering lunches and coordinating meetings;
• Maintaining office equipment and arranging for repairs and service;
• Keeping reception and break areas clean and orderly; inspecting quality of janitorial service and reporting any problems;
• Scanning “Out Contracts” and attaching them to orders;
• Assisting location’s General Manager and Office Manager on various projects;
• Providing clerical support to other 4Wall personnel as needed; and
• Performing other tasks as required.
Qualifications:Accounting-Related Tasks:

• Printing/emailing billing statements and invoices for customers;
• Processing credit card transactions;
• Contacting customers regarding the need for deposits/certs/COD status;
• Contacting customers regarding transactions and/or orders as necessary;
• Scanning invoices into system for accounting on a daily basis;
• Mailing checks/invoices to customers/vendors; and
• Creating and distributing “Reserved” report to sales agents twice weekly.
Special Projects:
• T-Shirt (ordering, counting, folding and organizing);
• Coordinating lunches for special occasions;
• Decorating executive offices;
• Organizing supply cabinets; and
• Sending out holiday cards.
Qualifications/Competencies:
• High School Diploma or equivalent;
• Some college or higher education preferred;
• Computer skills including MS Office;
• Excellent written and verbal communication skills;
• An ability to work individually and as part of a team;
• Reliability and ability to work assigned schedule; and
• Attention to detail.

Successful completion of background check is required. Please email resume with salary requirement. Resumes without salary requirement will not be reviewed.


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